Moving into a new office is an exciting milestone. It signals growth, opportunity, and a fresh start for your business. But between coordinating movers, setting up technology, and ensuring your team is productive from day one, it’s easy to feel overwhelmed.
That’s where having a clear office move-in checklist comes in. At Hartman, we’ve helped thousands of tenants transition into new spaces smoothly. This 30-day office move-in checklist will keep you organized and help you settle in with confidence.
Week 1: Essential Setup
Your first week is all about making the space operational so work can begin right away. The property management team will be vital in working through most of these essentials to setup your office.
- Confirm Utilities & Internet Service – Make sure electricity, water, HVAC, and high-speed internet are live and working.
- Check Security & Access – Set up key cards, alarm codes, and verify after-hours access for your team.
- Walk Through with Property Management – Review the space with your Hartman property manager to address any questions or needed repairs.
- Unpack Core Workstations – Prioritize desks, chairs, computers, and phones so your team can get to work.
Week 2: Tech & Infrastructure
Now that the basics are in place, focus on your technology and office systems.
- Install Office Equipment – Printers, copiers, conference room AV systems, and phone lines.
- IT Network Setup – Configure Wi-Fi, set up file sharing, and test video conferencing tools.
- Backup & Security – Put data backup systems and cybersecurity measures in place.
- Label Everything – From storage closets to power cables, labeling now saves confusion later.
Week 3: Branding & Comfort
Your office should reflect your company culture and make employees feel at home.
- Add Company Signage – Install indoor and outdoor branding so clients can find you easily.
- Personalize the Space – Decorate with art, plants, and furniture that inspires your team.
- Break Room & Common Areas – Stock refreshments and create inviting spaces for collaboration.
- Gather Employee Input – Ask your team for feedback to make the space work for them.
Week 4: Optimize & Launch
By the final week, you should be ready to put the finishing touches on your move.
- Safety & Compliance Check – Ensure fire extinguishers, first-aid kits, and emergency exit signage are in place.
- Announce Your Move – Update your Google Business Profile, website, and social media with your new address.
- Host an Office Warming – Invite partners, clients, and neighboring businesses to connect and celebrate.
Your New Office, Made Easy with Hartman
A successful office move starts with the right space and the right property partner and we hope this office move-in checklist helps make it easier. At Hartman, we offer professionally managed, move-in-ready commercial office spaces across Texas, with flexible leasing and dedicated property management to support your success from day one.
Ready to find your perfect office?
Contact Hartman today to schedule a tour and see how we make moving in easier for growing businesses like yours.
